Office and Operations Coordinator

Office and Operations Coordinator

Location: Madrid, Spain

About Sapiens

Sapiens International Corporation (NASDAQ and TASE: SPNS) is a leading global provider of software solutions for the insurance industry, with a growing presence in the financial services sector. We offer integrated software solutions and business services, as well as a complete digital suite for the general insurance, life, pension, and reinsurance markets. Sapiens also serves the workers' compensation and financial and compliance markets.

Our portfolio includes policy, billing, and claims administration; underwriting, illustration and electronic application; reinsurance and decision management software. Sapiens' digital platform includes customer and agent portals and a business intelligence platform. With a 40-year track record of delivering to more than 600 organizations, the Sapiens team of more than 5,000 people operate through our wholly owned subsidiaries in North America, the UK, EMEA and Asia Pacific. For more information: www.sapiens.com.

Job Description

The Office Assistant provides support to the administrative and commercial functions. Moreover, he/she supports general and administrative tasks in the office: attend phone and visits, office supplies, courier, …

Main Responsibilities

• Leading the office management and ensuring a fluent workflow by coordinating the tasks at hand
• Be the first point of contact for colleagues, customers and service providers 
• Organize the office comprehensively and coordinate of all trades in facility management incl budget planning, vendor management and purchase of office supplies and consumables for daily use 
• Basic finance: raising purchase requisitions and ensuring that supplier invoices are forwarded to our Finance team in a timely manner
• Ensuring the site is compliant with local H&S regulations (working with external consultants to provide necessary knowledge)
• Manage mobile phones, travel allowances etc. according to the policy
• Help to promote a fun and inclusive working environment by supporting and arranging social activities/team meetings for the team (foodie days, company events etc.), and communications
• Support other Sapiens sites including in Latin America within the scope described above

Know How

• You have minimum 10 years experience in office administration/ management 
• You are able to manage small projects/ teams including task assignment, budget planning and project coordination
• You enjoy working with people in multinational organization and can adapt to different personalities and cultural differences 
• You maintain an overview in times of high workload and have the ability to complete various tasks in parallel
• You are independent, great at finding solution and making decisions independently
• You have ability to solve problems, coordinate and take ownership for the results
• You have a good command of written and spoken Spanish and English, Portuguese is a plus
• You´re an expert in the use of IT tools like Outlook, Excel, Power Point, Teams, etc.
• Nice to have: Knowledge in H&S (Prevención de Riesgos Laborales)

We offer

• Dynamic work with all level professionals.
• Creative and friendly team.
• Excellent working conditions.
• Gross annual salary: 22.000€ - 27.000€
• Company benefits.

Sapiens is an E-Verified & Equal Opportunity/Affirmative Action Employer, M/F/D/V.