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Executive Assistant

Req ID:  53146

Toronto, CA

Job Role : Executive Assistant

Job Location : Canada - Remote Role



About Sapiens:

Sapiens International Corporation (NASDAQ and TASE: SPNS) empowers the financial sector, with a focus on insurance, to transform and become digital, innovative, and agile. Backed by 40 years of industry expertise, Sapiens offers a complete insurance platform, with pre-integrated, low-code solutions and a cloud-first approach that accelerates customers’ digital transformation. Serving more than 600 customers in 30 countries, Sapiens offers insurers across Property & Casualty, Workers’ Compensation and Life markets the most comprehensive set of solutions, from core to complementary, including Reinsurance, Financial & Compliance, Data & Analytics, Digital, and Decision Management. Sapiens’ team of more than 5,000 employees operates through our offices in North America, the UK, EMEA and Asia Pacific.


About Job: 

We are seeking a proven, high performing administrative professional to fill an Executive Assistant role. This role will support the Leadership Team of the SNAP Business Unit in North America.

The Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings, tracking expenses and arranging travel, management of calendar, interfacing with external customers and performing special projects as required.

Job Description:

  • Coordinate materials before meetings and ensure pre-briefs are set up before, when appropriate
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
  • Coordinate domestic/complex international travel arrangements and prepare expense reports
  • Coordinate and host customer visits
  • Calendar Management
  • Capturing and distributing leadership meeting minutes.
  • Participate in leadership meetings to capture, file and distribute meeting minutes.
  • Assist leadership team with organization of file folders.
  • Assist leadership team with managing internal department escalation items.
  • Effective communication with global leadership.
  • Management of business unit memberships.
  • Establish a follow-up system to ensure deadlines are met
  • Coordinate recurring reports


Required Skills:

  • Minimum 8+ years of professional administrative experience supporting a senior leader in a large organization
  • Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, PowerPoint, Excel)
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
  • Experience in planning and coordinating complex domestic and international travel
  • Demonstrated experience interacting with senior levels of leadership effectively and professionally
  • Demonstrated excellent verbal and written communications skills
  • Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
  • Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment


At Sapiens, we are dedicated to building a diverse, equitable, and inclusive work environment. We believe that diverse perspectives, backgrounds, and experiences make us stronger and more innovative. We are committed to creating a culture where every individual is valued and can thrive regardless of their race, ethnicity, gender, age, sexual orientation, gender identity, religion, disability, or any other characteristic.


Sapiens is an E-Verified & Equal Opportunity/Affirmative Action Employer, M/F/D/V.




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